Business Details
35 Years
experience
Digital Document Management Solutions in Irvine, CA
Since 1991, Spectrum Information Services has been dedicated to transforming document management for businesses through innovative digital solutions. Our expertise in document scanning, data capture, and secure digital transformation has helped organizations reduce costs and improve operational efficiency. We combine cutting-edge technology with strict adherence to federal regulations to ensure data security and compliance.Our team prioritizes client satisfaction by delivering tailored solutions and educating clients to achieve operational independence. With decades of experience, we serve as a trusted partner in digital transformation for businesses across industries.
Services
Document Scanning
Data Capture
Accounts Payable Automation
Web Repository
IVR Systems
Mailing Services
Details
- Year established: 1991
Highlights and features
- We offer 30+ years of expertise in document management technology since 1991
- Our solutions comply with federal regulations including HIPAA and GLBA
- We provide client education for operational independence
- We guarantee cost reduction through streamlined document processes
- Our team implements advanced security measures for data protection
Associations and certifications
- SSAE18
- Sarbanes-Oxley
- HIPAA
- GLBA
Services
Document Scanning
Our document scanning service transforms physical records into secure digital formats using state-of-the-art technology. We prepare documents by removing obstructions, ensure high-quality image capture, and employ both manual and automated data extraction methods. This process enhances accessibility while maintaining compliance with federal regulations.
Data Capture
Advanced OCR technology and database validation ensure accurate data extraction from physical and digital documents. Our system handles large-scale data needs with speed and precision while reducing manual entry costs. Validation processes include multi-operator checks and database cross-referencing for maximum accuracy.
Web Repository
Secure cloud-based document management system provides instant access to digital records through web browsers. Features include robust access controls, audit trails, and compliance with federal security standards. This solution reduces physical storage costs while improving document retrieval efficiency by up to 70%.
Accounts Payable Automation
Automated invoice processing system reduces costs and eliminates bottlenecks through intelligent workflow technology. Our solution minimizes manual errors, accelerates transaction times, and ensures proper routing of payment requests. Implementation results in significant operational efficiency improvements for financial departments.
IVR Systems
Customizable interactive voice response systems enable 24/7 customer service and payment processing. Our IVR solutions reduce call center abandonment rates while improving customer satisfaction through user-friendly interfaces. The system offers complete flexibility for campaign deployment and secure transaction processing.
People
Curtis P Pilon
President
Founder of Spectrum Information Services with 30+ years in document management. Holds BA in Accounting from California State University, Fullerton. Developed customer-centric solutions for small to medium businesses across multiple industries since 1991.
Questions
What document formats can you handle?
We process all document types and sizes, including specialized formats requiring advanced scanning technology.
How do you ensure data security?
We implement SSAE18, HIPAA, and GLBA compliant security measures with fortified digital protections and access controls.
Do you offer nationwide service?
Yes, we provide services across the United States through our direct operations and premier partner network.
Can you handle large-scale projects?
Our advanced technology and infrastructure support large-volume document processing for organizations of all sizes.
What industries do you serve?
We specialize in solutions for healthcare, legal, government, and small to medium-sized businesses.
How long does implementation take?
Project timelines vary by scope but typically range from 2-6 weeks with minimal operational disruption.
